{"id":45212,"date":"2022-07-15T01:25:42","date_gmt":"2022-07-14T15:25:42","guid":{"rendered":"https:\/\/www.retarus.com\/au\/purchase-to-pay-die-digitalization-in-purchasing\/"},"modified":"2024-04-04T18:18:59","modified_gmt":"2024-04-04T08:18:59","slug":"purchase-to-pay-digitalization-in-purchasing","status":"publish","type":"post","link":"https:\/\/www.retarus.com\/au\/purchase-to-pay-digitalization-in-purchasing\/","title":{"rendered":"Purchase-to-Pay: Digitalization in Purchasing"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"The purchase-to-pay process is an important business process that can be hugely more efficient when fully digitized.","protected":false},"author":57,"featured_media":49369,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"on","_et_pb_old_content":"[et_pb_section fb_built=\"1\" disabled_on=\"off|off|off\" admin_label=\"Header Light\" module_class=\"cc-bi ret_diagonal_1_dark smaller\" _builder_version=\"4.17.4\" _module_preset=\"default\" background_enable_color=\"off\" background_image=\"https:\/\/www.retarus.com\/de\/wp-content\/uploads\/sites\/2\/2022\/06\/retarus_digitale-belegerfassung_header.jpg\" background_position=\"bottom_center\" background_vertical_offset=\"11%\" bottom_divider_arrangement=\"above_content\" locked=\"off\" collapsed=\"off\" global_colors_info=\"{}\"][et_pb_row column_structure=\"1_2,1_2\" admin_label=\"Row \u2013 Gradient und padding in der Column\" _builder_version=\"4.17.4\" _module_preset=\"default\" background_enable_image=\"off\" global_colors_info=\"{}\"][et_pb_column type=\"1_2\" _builder_version=\"4.16\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_text admin_label=\"Header \" _builder_version=\"4.17.4\" _module_preset=\"default\" background_layout=\"dark\" global_colors_info=\"{}\"]
Purchase-to-pay is an important business process that can be made significantly more efficient when fully digitalized. With Retarus Business Integration Services<\/strong>, any company can save money and lay the foundation for economic growth.<\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=\"1_2\" _builder_version=\"4.17.4\" _module_preset=\"default\" background_image=\"https:\/\/www.retarus.com\/de\/wp-content\/uploads\/sites\/2\/2022\/06\/retarus-purchase-to-pay-header-image.jpg\" global_colors_info=\"{}\"][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=\"1\" admin_label=\"Vom Einkauf bis zur Zahlung\" module_class=\"ret_padding_80-0 cc-bi\" _builder_version=\"4.17.4\" background_enable_color=\"off\" bottom_divider_color=\"#FFFFFF\" bottom_divider_height=\"80px\" global_colors_info=\"{}\"][et_pb_row column_structure=\"3_5,2_5\" column_padding_mobile=\"on\" _builder_version=\"4.17.4\" max_width=\"100%\" custom_padding=\"||0px||false|false\" global_colors_info=\"{}\"][et_pb_column type=\"3_5\" module_class=\"gdpr\" _builder_version=\"4.16\" custom_padding=\"|||\" global_colors_info=\"{}\" custom_padding__hover=\"|||\"][et_pb_text admin_label=\"Vom Einkauf bis zur Zahlung\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"] Purchase-to-pay (P2P), sometimes also referred to as procure-to-pay, describes a company's entire procurement process. This workflow consists of a large number of different individual operations. These include:<\/p>\r\n All of these individual process elements are connected through the transfer of their corresponding data. The large number of organizational units involved makes the entire workflow very complex. There is an enormous expenditure of time and personnel costs with manual processing. Not to mention, with manual processing comes the high risk of error.\r\nThe solution is an end-to-end digital and automated purchase-to-pay process that encompasses the company's entire workflow up through final payment. By eliminating manual processing steps and implementing a new standardized approval process:\r\n<\/p>\r\n Installing a modern purchase-to-pay system with Retarus Business Integration Services<\/strong> offers many advantages. For example, the ability to transfer PDF files or faxes as structured data directly into the ERP system saves time and money. The digital internal flow of information ensures greater transparency, while automation reduces errors.<\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=\"2_5\" _builder_version=\"4.16\" background_enable_color=\"off\" custom_padding=\"|||\" custom_css_main_element=\"margin-left:-30px;\" global_colors_info=\"{}\" custom_padding__hover=\"|||\"][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=\"1_3,1_3,1_3\" _builder_version=\"4.17.4\" _module_preset=\"default\" max_width=\"100%\" global_colors_info=\"{}\"][et_pb_column type=\"1_3\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_text admin_label=\"Hohe Kosteneinsparungen\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"] The manual transfer of data is associated with high personnel expenses and thus represents an enormous cost factor for companies. A reliable software solution can reduce the manual effort and associated costs. Purchasing managers can aggregate individual purchases and negotiate appropriate discounts because of better insight into the data. The overview of early-payment discount offers and the integration of attractive e-payment services also bring further financial benefits.<\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=\"1_3\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_text admin_label=\"Mehr \u00dcbersichtlichkeit\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"] In everyday life, few finance managers know where individual supplier invoices are located or whether ordered goods have already arrived. Additionally, processing inquiries takes a long time. With an intelligent digital solution, responsible employees can not only track all processes, but also manage them. At the same time, management gains a better overview of financial trends and achieved KPIs by the individual departments. <\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=\"1_3\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_text admin_label=\"Weniger Fehler\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"] With automation instead of manual transmission, human errors are also eliminated. When processing invoices in particular, mistakes can have grave consequences such as payments for incorrect amounts or to the wrong suppliers. <\/p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=\"1\" module_class=\"cc-bi ret_padding_80-0\" _builder_version=\"4.17.4\" _module_preset=\"default\" background_color=\"#f3f5f7\" global_colors_info=\"{}\"][et_pb_row column_structure=\"1_2,1_4,1_4\" _builder_version=\"4.17.4\" _module_preset=\"default\" max_width=\"100%\" global_colors_info=\"{}\"][et_pb_column type=\"1_2\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_text admin_label=\"Retarus: f\u00fcr eine Automatisierung der P2P- und O2C-Prozessketten\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"] E-invoicing<\/a><\/strong> is often the first step companies take towards a digitalized purchasing process. However, electronic invoice processing is only one part of e-procurement. To leverage the full potential of an automated purchase-to-pay process, as many workflows as possible must be converted to electronic processing. This is precisely why Retarus offers its Business Integration Services, which meet all international e-invoicing requirements (B2B and B2G) for both sending and receiving invoices. Retarus\u2019 Long Term Archiving Service guarantees compliance for more than 50 countries with a separate portal and redundant data centers for legally compliant document storage. Thanks to networking with platforms such as Ariba or OpenPeppol, comprehensive digitalization can be achieved without any problems. <\/p>[\/et_pb_text][\/et_pb_column][et_pb_column type=\"1_4\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_blurb image=\"https:\/\/www.retarus.com\/de\/wp-content\/uploads\/sites\/2\/2018\/12\/retarus_automated-order-processes.jpg\" admin_label=\"Use Case - Automated Order Processes\" module_class=\"ret_image-card cc-bi\" _builder_version=\"4.17.4\" _module_preset=\"default\" link_option_url=\"%91url wordpress%93\/use-case-automatisierte-bestellprozesse-edi-cloud-services\/\" locked=\"off\" global_colors_info=\"{}\"]Use Case<\/span>\r\n With the help of Retarus Intelligent Capture Services, incoming orders can be digitized and highly automated.<\/p>\r\nRead the use case<\/a>[\/et_pb_blurb][\/et_pb_column][et_pb_column type=\"1_4\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_blurb image=\"https:\/\/www.retarus.com\/de\/wp-content\/uploads\/sites\/2\/2019\/08\/retarus_einvoice_header.jpg\" admin_label=\"Use Case - E-Invoicing\" module_class=\"ret_image-card cc-bi\" _builder_version=\"4.17.4\" _module_preset=\"default\" link_option_url=\"%91url wordpress%93\/use-case-automatisierte-bestellprozesse-edi-cloud-services\/\" locked=\"off\" global_colors_info=\"{}\"]Use Case<\/span>\r\nFrom Purchase to Payment<\/h2>[\/et_pb_text][\/et_pb_column][et_pb_column type=\"2_5\" _builder_version=\"4.16\" background_enable_color=\"off\" custom_padding=\"|||\" custom_css_main_element=\"margin-left:-30px;\" global_colors_info=\"{}\" custom_padding__hover=\"|||\"][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=\"1_2,1_2\" _builder_version=\"4.17.4\" _module_preset=\"default\" max_width=\"100%\" global_colors_info=\"{}\"][et_pb_column type=\"1_2\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_text admin_label=\"Text\" module_id=\"intro\" _builder_version=\"4.17.4\" _module_preset=\"default\" max_width=\"100%\" custom_margin=\"||0px||false|false\" global_colors_info=\"{}\"]
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A digital purchase-to-pay process essentially consists of four pillars: <\/h3>[\/et_pb_text][\/et_pb_column][et_pb_column type=\"2_5\" _builder_version=\"4.16\" background_enable_color=\"off\" custom_padding=\"|||\" custom_css_main_element=\"margin-left:-30px;\" global_colors_info=\"{}\" custom_padding__hover=\"|||\"][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=\"1_4,1_4,1_4,1_4\" _builder_version=\"4.17.4\" _module_preset=\"default\" max_width=\"100%\" custom_padding=\"0px||||false|false\" locked=\"off\" global_colors_info=\"{}\"][et_pb_column type=\"1_4\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_toggle title=\"E-procurement\" admin_label=\"E-Procurement\" _builder_version=\"4.17.4\" _module_preset=\"default\" title_level=\"h3\" global_colors_info=\"{}\"]A computer-assisted purchasing process is often referred to as e-procurement<\/a><\/strong>. Requests are usually generated via stored catalogs. The function and look-and-feel are similar to classic online stores. This means that every employee can easily integrate the system into their own workflow. At the push of a button, the order is transmitted to the supplier as structured data. If the supplier does not support structured data, the order is sent by email. Ideally, approval and account assignment are already carried out when the order is initiated. This means that no further approval is required to automatically post the invoice.[\/et_pb_toggle][\/et_pb_column][et_pb_column type=\"1_4\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_toggle title=\"Electronic exchange of documents\" admin_label=\"Elektronischer Austausch von Dokumenten\" _builder_version=\"4.17.4\" _module_preset=\"default\" title_level=\"h3\" global_colors_info=\"{}\"]To prevent media disruptions and thus save time, all documents should be exchanged as electronic data. This not only offers saving in personnel costs, but also protects the environment. To ensure a smooth process, all senders and recipients are directly linked to each other. This enables the software to uniformly convert, validate, and transport the documents to the desired location.[\/et_pb_toggle][\/et_pb_column][et_pb_column type=\"1_4\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_toggle title=\"Invoice automation\" admin_label=\"Rechnungsautomatisierung\" _builder_version=\"4.17.4\" _module_preset=\"default\" title_level=\"h3\" global_colors_info=\"{}\"]To automate the entire enterprise P2P process, invoice processing is also optimized. This means all invoices from various suppliers are initially converted into uniform e-invoices. The software then uses predefined rules to compare the invoices received with orders placed or payment agreements made and goods received. If all the data matches, posting takes place automatically. However, if the system detects discrepancies, an approval workflow is initiated and the appropriate person(s) are contacted. If no contact person is stored and no reference is named on the document, a responsible employee is requested.[\/et_pb_toggle][\/et_pb_column][et_pb_column type=\"1_4\" _builder_version=\"4.17.4\" _module_preset=\"default\" global_colors_info=\"{}\"][et_pb_toggle title=\"Electronic payment\" admin_label=\"Elektronische Zahlung\" _builder_version=\"4.17.4\" _module_preset=\"default\" title_level=\"h3\" global_colors_info=\"{}\"]The final step in a digital P2P solution is electronic payment processing. To do this, external payment service providers are integrated into the company's system. Unlike traditional online banking, the intelligent system can include favorable payment deadlines and discounts. As a result, the software supports working capital management and saves hard cash. Depending on the supplier, external financing or e-payment services can also be integrated, enabling interim financing or dynamic discounting programs.[\/et_pb_toggle][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=\"1\" admin_label=\"Die Vorteile eines automatisierten Purchase-to-Pay-Prozesses\" module_class=\"cc-bi ret_padding_80-0\" _builder_version=\"4.17.4\" background_color=\"#FFFFFF\" background_color_gradient_direction=\"60deg\" background_enable_image=\"off\" bottom_divider_color=\"#F3F5F7\" bottom_divider_height=\"80px\" bottom_divider_flip=\"horizontal\" locked=\"off\" global_colors_info=\"{}\"][et_pb_row column_structure=\"3_5,2_5\" column_padding_mobile=\"on\" _builder_version=\"4.17.1\" max_width=\"100%\" global_colors_info=\"{}\"][et_pb_column type=\"3_5\" _builder_version=\"4.16\" custom_padding=\"|||\" global_colors_info=\"{}\" custom_padding__hover=\"|||\"][et_pb_text admin_label=\"Die Vorteile eines automatisierten Purchase-to-Pay-Prozesses\" _builder_version=\"4.17.4\" _module_preset=\"default\" max_width=\"100%\" custom_margin=\"||||false|false\" custom_padding=\"||||false|false\" global_colors_info=\"{}\"]
The Benefits of an Automated Purchase-to-Pay Process<\/h2>\r\n
High Cost Savings<\/h3>\r\n
More Clarity<\/h3>\r\n
Fewer Errors<\/h3>\r\n
Retarus for Automation of P2P and O2C Process Chains<\/h2>\r\n
Digitize Order Forms and Automate Processing<\/h3>\r\n
E-Invoicing \u2014 Digitize Invoicing Processes Intelligently<\/h3>\r\n