A recent post by Stefan List, in his German “ToolBlog”, and an insightful article by Joel Lee provide some excellent tips for creating a great standard email signature and disclaimer. Although there is some heated debate about which details should be included, what we are basically talking about here are the formal bits of text found beneath your emails.
These details, for instance, need to be clearly separated from the actual content of the message (officially with a new line containing two dashes followed by an empty space) – only then will certain tricks work, such as dragging an Outlook email containing a signature onto the contacts symbol and thereby pulling all of the details contained in the signature into a prefilled mask as if by magic.
The other tips can best be read in the original text by Joel Lee. One can, moreover, not emphasize often enough that the so-called email disclaimer, added by many companies to their emails, is about as useful as a bicycle without wheels (such a disclaimer has actually got nothing to do with a signature).
Regardless of how much sense a disclaimer actually makes – Retarus E-Mail Security customers can use the outbound feature E-Mail Signature to furnish outgoing emails automatically with virtually any number of personalized signatures and disclaimers. These text blocks can be administrated centrally and edited conveniently by means of a WYSIWYG editor in the EAS portal. Personalization takes place directly from the Active Directory or IBM Notes/Domino. Signatures and disclaimers can be assigned at profile level and combined freely. It is also possible to configure that signatures should only be added to external emails.
