{"id":4061,"date":"2019-07-24T17:01:13","date_gmt":"2019-07-24T15:01:13","guid":{"rendered":"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control"},"modified":"2019-11-07T09:11:38","modified_gmt":"2019-11-07T08:11:38","slug":"how-to-keep-your-inbox-under-control","status":"publish","type":"post","link":"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/","title":{"rendered":"How to keep your inbox under control"},"content":{"rendered":"\n<p>That email\nremains indispensible for workplace communication is surely beyond doubt, even\nin these days of Slack and similar services. Using email correctly, however, is\nsomething even seasoned professionals could learn more about.<\/p>\n\n\n\n<p>For\ninstance, they could pick up some pointers from a little guide that Roi\nBen-Yehuda recently compiled for \u201cFast Company\u201d. The article also discusses why\nwe can\u2019t do without email \u2013 we won\u2019t go into that here, but if you\u2019re interested\nin finding out more <a href=\"https:\/\/www.fastcompany.com\/90379441\/how-to-manage-email-so-that-it-doesnt-control-you\">take a look at the original<\/a>. What\u2019s particularly interesting is\nthe advice the author gives readers for dealing with their inbox in a sensible\nway. <\/p>\n\n\n\n<p>To start\nwith Ben-Yehuda advises everyone to examine their personal email behavior by\nway of a little <strong>audit<\/strong>. Only if you\nknow how many times a day you check your inbox for new incoming messages,\nargues the author, are you able to change your email habits. Your behavior may even\nchange automatically, just because you become aware of how often you have been\nchecking your messages. <\/p>\n\n\n\n<p>As a next\nstep, in most cases it would make sense to prioritize incoming messages. One\ntried and tested way of organizing such an email <strong>hierarchy<\/strong> is according to the importance of the sender \u2013 an email\nfrom your boss should obviously be handled differently to a weekly newsletter. The\nUS self-help guide author Jocelyn K. Glei (Unsubscribe), for instance, assigns\nher emails to five categories of senders:<\/p>\n\n\n\n<ol><li><strong>VIPs:<\/strong> People\nwhose messages require immediate attention <\/li><li><strong>Key collaborators:<\/strong> People who you work with and require timely answers <\/li><li><strong>Fun people:<\/strong> People\nwith whom communication is enjoyable, but not really necessary <\/li><li><strong>Potentials:<\/strong> People\nwho may become important at some stage (but you\u2019re not sure yet) <\/li><li><strong>Randoms:<\/strong> People\nwhose messages were uninvited and are not verified by a trusted source <\/li><\/ol>\n\n\n\n<p>The author\nalso advises readers to join the <strong>5\nSentences Movement<\/strong>. This movement aims \u2013 as the name suggests \u2013 to reduce email\nresponses <a href=\"http:\/\/five.sentenc.es\/\">to a maximum of five sentences<\/a>. Anything exceeding that should\nrather be clarified in a phone call or meeting. In principle, this self-imposed\nrestriction benefits all parties. <\/p>\n\n\n\n<p>Last, but not least, emails should be dealt with according to a <strong>batch processing <\/strong>principle. In other words, the inbox should only be checked at specific, pre-defined times. This helps you to handle inbound emails strategically, and not merely reactively. To enable batching it is advisable to deactivate all alerts, notifications and pop-ups from your email client as far as possible, in addition to blocking out scheduled times in your calendar for processing incoming messages. Most users have found it sensible to batch their emails into three periods per day, Ben-Yehuda says, but it may of course make sense to check your email more regularly \u2013 the main thing is to remain aware and act deliberately. <\/p>\n\n\n\n<p>We outlined <a href=\"https:\/\/www.retarus.com\/blog\/en\/user-education-tips-email-security\/\">tips for dealing with emails more securely<\/a> in a previous blog post. Generally, it\u2019s certainly desirable for only truly necessary emails to end up in your inbox: no spam, no \u201cgraymail\u201d, no phishing attempts. In this regard, pre-filtering your messages with a sophisticated service like <a href=\"https:\/\/www.retarus.com\/products\/retarus-email-security\/\">Retarus Email Security<\/a> can provide you with crucial assistance. If you are interested in finding out more about this topic, please take a look at our website or get in touch with <a href=\"https:\/\/www.retarus.com\/contact\/\">your local Retarus representative<\/a>. <\/p>\n","protected":false},"excerpt":{"rendered":"<p>That email remains indispensible for workplace communication is surely beyond doubt, even in these days of Slack and similar services. Using email correctly, however, is something even seasoned professionals could learn more about.<\/p>\n","protected":false},"author":14,"featured_media":4057,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_s2mail":"","footnotes":""},"categories":[15],"tags":[44,734],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.0 (Yoast SEO v23.0) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to keep your inbox under control - Retarus Corporate Blog - EN<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to keep your inbox under control\" \/>\n<meta property=\"og:description\" content=\"That email remains indispensible for workplace communication is surely beyond doubt, even in these days of Slack and similar services. Using email correctly, however, is something even seasoned professionals could learn more about.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/\" \/>\n<meta property=\"og:site_name\" content=\"Retarus Corporate Blog - EN\" \/>\n<meta property=\"article:published_time\" content=\"2019-07-24T15:01:13+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2019-11-07T08:11:38+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.retarus.com\/blog\/en\/wp-content\/uploads\/sites\/22\/2019\/07\/samuel-zeller-G_xJrvHN9nk-unsplash.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"720\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Thomas Cloer\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Thomas Cloer\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/\",\"url\":\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/\",\"name\":\"How to keep your inbox under control - Retarus Corporate Blog - EN\",\"isPartOf\":{\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.retarus.com\/blog\/en\/wp-content\/uploads\/sites\/22\/2019\/07\/samuel-zeller-G_xJrvHN9nk-unsplash.jpg\",\"datePublished\":\"2019-07-24T15:01:13+00:00\",\"dateModified\":\"2019-11-07T08:11:38+00:00\",\"author\":{\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/#\/schema\/person\/7f8954d8bf84d75cf384942c5f6cf2e5\"},\"breadcrumb\":{\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/#primaryimage\",\"url\":\"https:\/\/www.retarus.com\/blog\/en\/wp-content\/uploads\/sites\/22\/2019\/07\/samuel-zeller-G_xJrvHN9nk-unsplash.jpg\",\"contentUrl\":\"https:\/\/www.retarus.com\/blog\/en\/wp-content\/uploads\/sites\/22\/2019\/07\/samuel-zeller-G_xJrvHN9nk-unsplash.jpg\",\"width\":1280,\"height\":720,\"caption\":\"Overflow mailbox\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.retarus.com\/blog\/en\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How to keep your inbox under control\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/#website\",\"url\":\"https:\/\/www.retarus.com\/blog\/en\/\",\"name\":\"Retarus Corporate Blog - EN\",\"description\":\"Always up to date\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.retarus.com\/blog\/en\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.retarus.com\/blog\/en\/#\/schema\/person\/7f8954d8bf84d75cf384942c5f6cf2e5\",\"name\":\"Thomas Cloer\",\"url\":\"https:\/\/www.retarus.com\/blog\/en\/author\/thomasc\/\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"How to keep your inbox under control - Retarus Corporate Blog - EN","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.retarus.com\/blog\/en\/how-to-keep-your-inbox-under-control\/","og_locale":"en_US","og_type":"article","og_title":"How to keep your inbox under control","og_description":"That email remains indispensible for workplace communication is surely beyond doubt, even in these days of Slack and similar services. 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