Retarus MailEDI Streamlines Ordering Processes for Purchasers

Retarus MailEDI supports companies in their efforts to digitalize their purchasing processes. Integrating smaller partners lacking in EDI capabilities poses a particularly demanding challenge for companies looking to benefit from digitalization. Due to limited technical options, low order volumes, or a lack of economical and well-recognized solutions, smaller suppliers often send out their order confirmations as PDF documents. In some cases, it may just be an “I hereby confirm…” email. Manually post-processing these messages involves additional efforts which are both cost- and work-intensive for the operative purchasing department, often hand in hand with a high error rate.

Retarus MailEDI provides a solution to this problem. Using the service, all orders to B and C suppliers are sent as interactive emails. These messages give recipients the options of confirming, rejecting, or even editing the order with a single click, without having to log into a portal. The contents and language of these ordering emails can be set individually for each recipient. Static (unchanging) attachments, such as quality guidelines or terms & conditions, can also be added with minimal effort. Retarus delivers the supplier’s response as an EDI message. The company placing the order maintains control over the timeliness of its suppliers’ responses by way of an automated monitoring system. Retarus MailEDI supports all common sector-specific standards, with all data processed in compliance with data privacy regulations in local Retarus data centers.

Up to 75 percent more order confirmations from B and C suppliers

“To increase reliability in procurement planning, it is absolutely essential to digitalize and automate business processes across the board. Optimized purchasing processes reduce employee workloads, freeing up valuable resources for important, time-intensive processes,” explains Martin Hager, CEO and founder of Retarus. “Using Retarus MailEDI, companies achieve quicker response times, increase the automation of their monitoring, and significantly reduce the time and money spent on manual post-processing. The ordering company benefits from higher levels of user acceptance, as well as up to 75 percent more order confirmations from B and C suppliers, most importantly, in a format that enables automated processing.”

About Retarus

Retarus is a global provider of APIs, gateways, and applications for messaging, email management, and the exchange of structured data for business processes – with top performance, security, and data protection, provided from the company's self-operated data centers around the globe. Founded in 1992 and headquartered in Munich, Germany, Retarus is owner-managed and proud of its innovation power. The company employs a staff of around 500 at 20 locations on four continents. Retarus' services are leveraged by the world's leading companies. The services are sold directly by Retarus or in close collaboration with selected partners. Analysts constantly commend Retarus' outstanding quality and reliability. More details: www.retarus.com